Grant Applications

Per the AdvaMed Code of Ethics, a “Commercial Sponsorship” is “a payment or in-kind support provided to a third party in exchange for advertising or promotional opportunities for the Company”. Therefore, we kindly request that all grant applications exclude any opportunities for advertising or promotional activities associated with the requested funds or products. For Commercial Sponsorship opportunities please contact your local Orthofix Marketing, medical education or sales representative.

To allow time for processing, please note that all requests should be received a minimum of six (6) weeks prior to the inception of the event.

The required supporting materials for ALL grant requests EXCEPT requests for product donations not related to an educational course (e.g., a mission trip) are as follows:

1. A copy of the educational course agenda;
2. For grants with CME, documentation that CMEs will be awarded which is consistent with ACCME or similar standards;
3. Copy of materials sent to prospective attendees. Materials must sufficiently establish that the event has a legitimate business, scientific, or education al purpose, is not held at a resort location, and is held at a venue that is conducive to an educational program;
4. A copy of the organization’s total budget for the conference, indicating percentage spent on overhead and on educational content;
5. A list of other corporations/foundations contributing to the project/program;
6. If the requestor is a U.S. entity, a copy of the organization’s W-9 form, reflecting the organization’s Employer ID number (EIN) (also known as a taxpayer ID number);
7. If the organization is an entity outside of the U.S., documentation reflecting the organization’s business registration number;
8. Documentation of the organization’s tax-exempt status, whether under IRS Code Section 501(c)(3) or 501(c)(6), or under a similar country or state law; and
9. A list of the requesting organization’s Board or Directors.
10. A copy of the organization’s Articles of Incorporation.

1. A letter on the requesting organization’s letterhead that describes the requesting organization and outlines the scope, duration, location and purpose of the medical mission; and
2. A list of desired Orthofix products, including the quantity needed of each product, along with a description of how the Orthofix products will be used.

Additional information may be requested.

Orthofix will only donate products that are approved, registered, and/or compatible with equipment in the country where the products will be used. The particular products that may be donated will be determined by the Grant Committee. The Grant Committee reserves the right to amend or discontinue the consideration of such donations at any time.

It depends. If you are offering just exhibit space and/or advertising, contact your local Orthofix marketing, medical education or sales representative. If you are requesting a grant that includes, but is not limited to, exhibit space, use the education grant application process outlined above.

No. Consistent with the AdvaMed Code of Ethics, MedTech Code, other country-specific codes and Orthofix policy, an Orthofix marketing, medical education or sales representative may NOT prepare and submit a grant application on behalf of a customer. However, Orthofix marketing, medical education or sales representatives may direct applicants to the Orthofix Grants informational website for assistance and directions on how to submit a request.

The Orthofix Grant Committee is the only group authorized to approve or deny a grant or charitable donation request. The Grant Committee meets on a monthly basis and reviews and makes the decision on all grant requests, regardless of the amount of support requested.

No. Consistent with the AdvaMed Code of Ethics, MedTech Code, other country-specific codes and Orthofix policy, Orthofix does not permit marketing, medical education or sales representatives to participate in the Orthofix Grant Committee.

The Orthofix Grant Committee’s decisions are based on several factors, including, but not limited to, (i) whether the application satisfies the Company’s grant program criteria, (ii) the quality of the event, activity or program, and (iii) available budget.

No. Consistent with the AdvaMed Code of Ethics, the MedTech Code, other country-specific codes and Orthofix policy, any decision will be based on the merits of each specific grant request. No consideration may be given to the amount of business that a customer has done or may do with Orthofix. In fact, the implication that a grant will impact the volume or value of Orthofix will be grounds for denial.

Most grant or charitable contribution requests are approved or denied within four to six weeks after a complete application (including all support documentation) is received. The dates of the Grant Committee meetings vary, so we cannot provide you with a cutoff date for each month.

No. The Grant Committee considers hundreds of grant applications each year. It may decide to fund different programs, activities and events each year. There may also be budgetary restrictions. Always submit your grant request allowing plenty of time to seek alternative funding in case the Orthofix Grant Committee decides to reduce the amount of support you are requesting or deny the request altogether.

For assistance with the items outlined above, logos, Letters of Agreement or other general questions, please contact your local marketing, medical education, or sales representative.